Procedure for trips within Poland
Employee
Prior to the trip
1. An employee planning a work-related trip within Poland is obliged to send an e-mail with an application for a work-related trip to the financial assistant with a copy to the budget manager and the department head. It is also possible to file a printed application for a work-related trip provided with the required signatures to the financial assistant or in the Faculty secretary's office.
Note: It is recommended that the employee submits the required documents several days before the planned trip.
2. The local travel order is sent to the TETA system by the financial assistant and then it is printed out and handed to the budget manager, the department head and the dean for signatures.
In the case when the trip is with a private car, the employee files the following document to the secretary's office in room 210, building C-2
Two copies of a Contract for using a private car for work-related purposes (appendix 1 to ZW 157/2021) (if the delegated employee and the delegating person agree).
Note: the Contract is concluded for indefinite period. In the case when the car or the address of residence is changed, a new Contract should be concluded.
3. The financial assistant accepts the founding in the TETA system within the limits approved by the budget manager and the department head/dean on the basis of the signed travel order.
4. The employee is sent a local travel order and uses it to settle the trip cost.
After returning
The employee returning from a trip within Poland is obliged to submit the following documents to the financial assistant:
1. The local travel order form in which the employee specifies the routes and hours as well as boarding, if applicable, and its scope or any public transport allowances
2. Tickets, invoices for transportation if applicable
3. Invoices/receipts for hotels if applicable
4. Invoices/receipts for other expenditures signed by the employee and provided with an explanation
5. Based on the received documents, the financial assistant settles the trip in the TETA system and generates a trip settlement form.
Note: If the employee used a private car, the financial assistant prepares a vehicle mileage logbook (appendix 2 to ZW 157/2021).
6. The financial assistant collects signatures from the budget manager and the department head/dean.
7. The financial assistant sends the financial settlement to the University Financial Office through TETA and as a paper copy.
Important: The costs of a work-related trip must be settled with 14 days of the end of the trip.
The above documents should be submitted to the financial assistant (respectively):
1. Dorota Grzesińska (K35, K76) – tel. 40-32, room 111a, building C-2
2. Anna Sławska (K29) – tel. 39-51, room 111, building C-2
3. Krystyna Kunecka (K31) – tel. 62-18, room building E-1
4. Wioletta Pająk (K70, K71, K72) – tel. 24-20, room 204, building C-2
5. Agnieszka Magdziarz (W12/AD) – 39-51, room 111, building C-2
