Procedure for trips abroad
Procedure for the employee
An employee returning from a trip abroad is obliged to submit the following documents to the financial assistant:
1. Travel order appendix 1 to ZW 49/2007 signed by the head of the department and by the budget manager in the case when the trip is financed from a project grant.
2. Ticket purchase order signed by the travelling person, by the budget manager and by the department head.
In the case when the hotel/conference fee should be settled, please provide a pro-forma invoice or an e-mail from the organizer and a printout from the organizer's website with information on the bank account number and the sum required.
3. Two copies of a Contract for using a private car for work-related purposes (appendix 1 to ZW 157/2021) (if the delegated employee and the delegating person agree) – to the secretary's office, room 210, building C-2
Note: the Contract is concluded for indefinite period. In the case when the car or the address of residence is changed, a new Contract should be concluded.
4. In the case when the trip abroad is for internship purposes in accordance with ZW 81/2018, the following are required:
5. An application for a paid leave (appendix 1 to ZW 81/2018) and a Contract (appendix 2 to ZW 81/2018).
6. If a visa application is required, the trip application should additionally include address and passport data.
7. If a down payment is required, the employee should provide their ID/passport number.
The above documents should be submitted to the financial assistant (respectively):
1. Dorota Grzesińska (K35, K76) – tel. 40-32, room 111a, building C-2
2. Anna Sławska (K29) – tel. 39-51, room 111, building C-2
3. Krystyna Kunecka (K31) – tel. 62-18, room building E-1
4. Wioletta Pająk (K70, K71, K72) – tel. 24-20, room 204, building C-2
5. Agnieszka Magdziarz (W12/AD) – 39-51, room 111, building C-2
The set of documents related to the booking and purchasing of (plane, rail, bus and ferry tickets) tickets is sent by the secretary's office to the Division of International Business Travels at the WUST International Relations Office, which carries out tasks related to purchasing tickets and obtaining visas.
After returning
The employee returning from a trip abroad is obliged to submit the following documents to the financial assistant:
1. Settlement of the travel order
2. Invoices/receipts issued to WUST for boarding/transport etc.
3. Route for the travel order
4. Settlement of the private car-related expenditures during the trip – appendix 5 to ZW 49/2007, if a contract for using a private car was concluded.
For further information please contact:
1. Dorota Grzesińska (K35, K76) – tel. 40-32, room 111a, building C-2
2. Anna Sławska (K29) – tel. 39-51, room 111, building C-2
3. Krystyna Kunecka (K31) – tel. 62-18, room building E-1
4. Wioletta Pająk (K70, K71, K72) – tel. 24-20, room 204, building C-2
5. Agnieszka Magdziarz (W12/AD) – 39-51, room 111, building C-2
