Procedure for Ph.D. students
A Ph.D. student planning a trip abroad is obliged to submit the following documents, no later than two weeks before the trip:
1. An Appointment – indicating all of the costs covered by WUST; provide the source of funding next to each listed benefit.
2. Travel order appendix 1 to ZW 49/2007 signed by the head of the department and by the budget manager in the case when the trip is financed from a project grant.
3. Ticket purchase order signed by the travelling person, by the budget manager and by the department head.
4. If a visa application is required, the trip application should additionally include personal, address and passport data.
5. Tax declaration.
6. Personal data declaration.
7. In the case when the hotel/conference fee should be settled, please provide a pro-forma invoice or an e-mail from the organizer and a printout from the organizer's website with information on the bank account number and the sum required.
8. If a down payment is required, the student should provide their ID/passport number on the travel order.
The above documents should be submitted to (respectively):
1. Dorota Grzesińska (K35, K76) – tel. 40-32, room 111a, building C-2
2. Anna Sławska (K29) – tel. 39-51, room 111, building C-2
3. Krystyna Kunecka (K31) – tel. 62-18, room building E-1
4. Wioletta Pająk (K70, K71, K72) – tel. 24-20, room 204, building C-2
5. Agnieszka Magdziarz (W12/AD) – 39-51, room 111, building C-2
Note:
In the case when the trip abroad is for internship purposes, please contact the financial assistant Dorota Grzesińska prior to preparing the documents. Tel. 40-32, room 111a, building C-2
After returning:
The Ph.D. student returning from abroad is obliged to submit the following documents:
1. Settlement of the travel order
2. Route for the travel order
3. Declaration for the purpose of non-collection of the personal income tax
The required documents (in accordance with the Appointment) and the invoices issued to WUST should be submitted to the financial assistant of your department.
Important:
In order for the prepaid conference fee to be covered, the following documents should be attached:
1. The trip Appointment
2. Tax declaration
